There are two main parts to your call, the script and the call flow. Let’s start by looking at each component to understand the full experience.
Call Center Scripting vs. Call Flow Process: What are They?
Building a contact center for your business? You’ve probably heard the terms “call center scripting” and “call flow process.” These are two major facets of the customer service and call center industries. But do you know what they mean? While the two terms are connected—you will likely use call center scripting within your call flow process—they are not the same.
This article will cover the basics of call flow and call center scripting. If you still have questions about these concepts and how they can help your business, please contact the TeleDirect team.
What is a Call Flow?
In the customer service world, call flow is like a blueprint that determines how each client interaction goes.
Let’s say you run a spa. While you can’t plan for specific interactions, you can identify several reasons customers might contact you. For instance, your spa clients might call your contact center to make and change bookings, ask questions, purchase gift certificates or provide feedback about their treatment. In order to provide the best customer service, you likely have an idea of how each of those calls should go, from when your customer picks up the phone until the case is closed. You are creating a call flow by taking this general concept and expanding it into a plan that can be shared with your customer service team. A call flow plan will outline everything that should happen on a customer support call for your company.
While the call flow process relies on following a blueprint, it is not the same as a script. Instead, call flow processes are developed to encompass many customer queries and outline how things should go. That way, conversations can be organic and address your customers’ unique questions and concerns.
What is a Call Center Answering Script?
A call center answering script is a customer service tool that helps incorporate your branding and company values into your support center. Many brands include call center scripting as a part of their overall call flow process. Additionally, many businesses outsource a BPO call center like TeleDirect. As a result, they will be able to seamlessly incorporate your verbiage into scripted communication that aligns with your call flow process, allowing for a more immersive and successful brand experience.
What is a Script Example for Call Center Services?
Call center scripting looks different from, say, a screenplay. It’s more like a “choose your own adventure” book. Every time your inbound agents answer the phone, they will have choices of on-brand, consistent greetings. This could be as simple as:
“Good morning/evening/afternoon, thank you for calling _____. My name is ___! How can I help you today?”
“Hi there! You’re speaking with ____ from ______. What can I do for you today?”
From this point, your conversation could go in a lot of directions. Each caller will be a different person with a unique set of needs. For some, it will be their first time communicating with your business. Others will be calling back to work through a more complex issue. Your script will have a selection of responses and solutions for as many queries and problems as possible.
If your agent or script does not have a response to a specific query, your script will also have ways to express this in a manner that is professional and reassuring to the client. These may sound like:
“I can’t think of an immediate answer to this question, but I can find out more for you. Do you mind holding?”
“That’s a good question. I’m going to find some answers for you now.”
Most companies work directly with their call center service to ensure that all of their scripted options sound on brand and provide the customer experience they intend.
At TeleDirect, We Go With the Call Flow
At TeleDirect, we know how to develop a call flow—we’ve done it hundreds of times. We provide everything your brand needs to create a customer support center that meets all your needs. Whether you require customized scripting, 24/7 availability, lead response management services or the best live inbound and outbound agents, TeleDirect will help you succeed. Call our team today at (800) 776-1081 to learn more about our services and how we can help your bottom line.
Smitha is the CEO and CFO of TeleDirect. As the CEO of TeleDirect, Smitha is responsible for running all facets of the business and has a proven executive management track record. Smitha obtained her license as CPA in 2007 from the California Board of Accountancy. With more than 15 years of experience in business, finance and accounting, Smitha is also responsible for implementing financial controls and processes. She is also responsible for organizational improvements and streamlining business operations that drive growth, increase efficiency, and bottom-line profit.